There are many ways to be active in KMEK - attend workshops, make donations, bring food, host guests, or keep the conversation alive on social media. There's a place for everyone and we welcome you to find yours!
2026-2027 KMEK Board
|
President
Jennifer Wassemiller President-Elect Amanda Vanausdall Past President Lindsay Blurton |
Secretary
Hannah Gabel Treasurer Calla Owen Members at Large Erin Buster Audrey Garvey |
Below are general descriptions of KMEK role responsibilities. There is some flexibility to these positions as KMEK evolves and volunteers have different strengths. You'll receive guidance from outgoing leadership and have room to grow this role as you learn more about the needs of the chapter and members.
President’s Responsibilities
The Chapter President writes an Annual Chapter President’s Report to OAKE and sends “newsy” quarterly reports and pictures to the OAKE Kodály Envoy editor, MKMEA bulletin editor, KMR editor, and webmaster of KMEK website. The Chapter President may want to apply for a Division Chapter Grant or LEAF grant through OAKE. The Chapter President fills out Divisional Reports prior to Divisional meetings (usually twice yearly), OAKE reports prior to the national OAKE conference, and KMEA board reports prior to the three KMEA board meetings. The president reads other newsletters and reports and keeps in touch with other chapters.
The Chapter President contacts OAKE members who select “KMEK” to welcome them and should contact OAKE members who have not affiliated with a chapter. The Chapter President engages KMEK members in taking ownership in the chapter, identify fringe members to draw them in, encourage leadership in committed members, etc.
The Chapter President, with the Chapter Executive Board will:
a. set local calendar and secure workshop clinicians and fees
b. organize efficient meetings and workshops, with specific duties covered
c. submit information to the webmaster in a timely manner
d. check local universities to see if they can offer graduate credit for workshops
e. summarize and utilize feedback from evaluation sheets to plan future workshops
The Chapter President works closely with the treasurer to ensure the accuracy of the treasurer’s reports and records. These records include an annual fiscal report, workshop income and outgoing receipts, the Sharon Parks Memorial Scholarship donations and distributions, and other fundraising items.
The Chapter President holds a vision of where the local organization is or should be going and works to guide it there.
The Chapter President should periodically check with other Board members to make sure that they are aware of their duties and KMEK’s activities. The president should make certain that no one person is overburdened with duties and may appoint extra board members as needed.
The Chapter President should make sure that the possibility of having Kodály trained clinicians
present at state and area music conventions is investigated.
The Chapter President serves as a connection to the National and Divisional organizations (OAKE and MKMEA). The Chapter President should attend National and Divisional conferences (or appoints a representative to attend) and bring the interests and concerns of the local membership to the Divisional and National levels. The Chapter President should represent KMEK on the KMEA board as an affiliate member and attend three KMEA board meetings per year.
The Chapter President contacts OAKE members who select “KMEK” to welcome them and should contact OAKE members who have not affiliated with a chapter. The Chapter President engages KMEK members in taking ownership in the chapter, identify fringe members to draw them in, encourage leadership in committed members, etc.
The Chapter President, with the Chapter Executive Board will:
a. set local calendar and secure workshop clinicians and fees
b. organize efficient meetings and workshops, with specific duties covered
c. submit information to the webmaster in a timely manner
d. check local universities to see if they can offer graduate credit for workshops
e. summarize and utilize feedback from evaluation sheets to plan future workshops
The Chapter President works closely with the treasurer to ensure the accuracy of the treasurer’s reports and records. These records include an annual fiscal report, workshop income and outgoing receipts, the Sharon Parks Memorial Scholarship donations and distributions, and other fundraising items.
The Chapter President holds a vision of where the local organization is or should be going and works to guide it there.
The Chapter President should periodically check with other Board members to make sure that they are aware of their duties and KMEK’s activities. The president should make certain that no one person is overburdened with duties and may appoint extra board members as needed.
The Chapter President should make sure that the possibility of having Kodály trained clinicians
present at state and area music conventions is investigated.
The Chapter President serves as a connection to the National and Divisional organizations (OAKE and MKMEA). The Chapter President should attend National and Divisional conferences (or appoints a representative to attend) and bring the interests and concerns of the local membership to the Divisional and National levels. The Chapter President should represent KMEK on the KMEA board as an affiliate member and attend three KMEA board meetings per year.
President-Elect (elected)
The Presidential Role is a six-year commitment (2 as President-Elect, 2 as President, 2 as Past-President)
It shall be the duty of the President-Elect to preside in the absence of the President and to assist the President in the responsibilities of the office.
The President-Elect attends socials, conferences, and workshops. In KMEK practice, the President-Elect serves as workshop chair.
The President-Elect stays in communication with president, other board members, and webmaster.
Workshop Chairperson (Appointed) (usually president-elect)
Workshops 3X per year
It shall be the duty of the President-Elect to preside in the absence of the President and to assist the President in the responsibilities of the office.
The President-Elect attends socials, conferences, and workshops. In KMEK practice, the President-Elect serves as workshop chair.
The President-Elect stays in communication with president, other board members, and webmaster.
Workshop Chairperson (Appointed) (usually president-elect)
Workshops 3X per year
- Presenters: identify, contact, contracts, travel, housing, biography, session abstracts
- Financial: estimate costs, decide registration fee, seek outside funding
- Venues: communicate space/tech needs, room setup, costs, instrument requests
- Coordinate registration (treasurer, president, membership chair)
- Coordinate with Social Committee: food, update registration numbers
- Coordinate other: T-shirts, door prizes, welcome basket (member at large)
- Technology: registration computers, powerstrips, etc, presenter needs
- Pre-registration website, communicate with social
- Handouts from presenter, format, print, Evaluations
- Workshop day agenda/timeline
- Promotion: email flyer/info to Universities, districts, KMEK list, Orff, etc…
- Communicate with Senseney/vendors
- Consider calendars of other organizations when planning workshops
- Candy, mints, etc
- House/feed/transport presenters
- Introduce and thank presenter
- Reflect with president: review evals, consider future workshops to address requests
Past President
- Be an advisor to the current President
- Be available to do whatever the President needs
Treasurer (elected)
Chapter treasurers are an integral link in the organizational structure of OAKE. As Treasurer, much is asked of you and your time and many people rely on your efforts.Your job as treasurer is to create a clear, easy-to-follow trail in an organized notebook to pass on to the next treasurer. Develop a timeline aimed specifically at your Chapter’s needs and adjust the timeline as you learn more about the details of your job. “Leave the camp site better
than you found it.”
than you found it.”
- Make deposits, submit payments, balance account, file annual fiscal report, reimburse members for chapter expenses, maintain scholarship monies and disbursements, collect OAKE membership dues/workshop fees, keeps track of any additional funds that the Chapter receives from fundraisers, grants, or donations.
- Send thank you notes to those who donate to the Sharon Parks memorial fund
- Have OAKE membership sheets ready at workshops/meetings
- Work the registration table at workshops; have name tags and money box ready
- Keep accurate records of attendance and money collected for each Chapter workshop, event, or activity.
- Attend the Annual Treasurers’ Meeting at the OAKE National Conference or send proxy.
- File a 1099-MISC for any clinician/contractor paid $600 or more during a calendar year.
Secretary (elected)
Help with registration at all workshops
Take minutes at meetings and workshops and submit to president and webmaster
Write summaries of socials, board meetings, workshops, etc. and submit to webmaster
Assist with other publicity or workshop duties as needed
Take minutes at meetings and workshops and submit to president and webmaster
Write summaries of socials, board meetings, workshops, etc. and submit to webmaster
Assist with other publicity or workshop duties as needed
Possible duties for a member-at-large (2, elected)
Main job: be an advocate for and represent general membership to the board
- Advertise workshops, distribute flyers, connect with members, post on social media
- Video recording or photography at workshops
- Set-up/clean-up for luncheons at workshops
- Help workshop attendees locate materials as needed, direct traffic, welcome visitors
- Assist social chair, treasurer, secretary, president-elect, and president with duties
Social Chair - Appointed
- Build camaraderie among KMEK members and friends and develop new ideas for doing so
- Organize snack donations for WSU summer program
- Every handful of years organize, design, order t-shirts, sell t-shirts
- Plan social events before or after the workshops
- Provided lunch supplies and organize food at workshops including coffee, food platters, utensils, plates, napkins, etc.
- Work with the workshop chair, publicity, and webmaster to have food potluck info on workshop flyer
- Organize gift baskets for presenters
Publicity chair - Appointed
Communicates with university professors, teachers, KMEA? rolodex? Social media, etc.
It shall be the duty of the Publicity Chairperson to create a brochure to publicize upcoming chapter workshops to be posted on the website and social media outlets; and disseminated at state music conferences, and to chapter members.
It shall be the duty of the Publicity Chairperson to create a brochure to publicize upcoming chapter workshops to be posted on the website and social media outlets; and disseminated at state music conferences, and to chapter members.
Membership Chair - Appointed
- Grow OAKE / KMEK membership and learn what members value about participating
- Help with registration/money at all workshops
- Facebook, email, social media
- Attend workshops and conferences
- Maintain KMEK email list
- Check OAKE/ACORN list and welcome new members
- In the future: work on expanding this position with ideas from Tom Michalek (MKMEA bulletin article) and OAKE meetings/reports from Atlanta
Other Roles to Assist KMEK
Webmaster
Sharon Parks Memorial Scholarship Chair
Technology Chair
Regional Reps throughout Kansas
What else? Do you see another way KMEK could serve members or reach more teachers throughout Kansas?
Sharon Parks Memorial Scholarship Chair
Technology Chair
Regional Reps throughout Kansas
What else? Do you see another way KMEK could serve members or reach more teachers throughout Kansas?
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